Receptionist and Office Admin

Quazar is looking for a highly motivated person to join our group.

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Reporting directly to the HR and Admin Partner, the successful candidate will be actively involved in the day-to-day accounting requirements within the department.

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The duties of the Employee shall include but shall not be limited to, the following:

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• Provide general administrative and clerical support

• Acting as first point of contact to clients, visitors and suppliers, by greeting and directing as needs be

• Promote a professional image at all times and have a good knowledge of the services offered

• Managing security and telecommunications systems

• Handling queries and complaints via phone, email and general correspondence

• Transferring calls as necessary, whilst taking and ensuring messages are passed to the appropriate staff member in time

• Managing meeting rooms availability

• Receiving, sorting, distributing and dispatching daily mail

• Preparing vouchers

• Handling transcription, printing and photocopying

• Recording and maintaining office expenses

• Updating calendars and schedule meetings if requested by management

• Handling travel arrangements

• Coordinating internal and external events

• Managing office inventory such as stationery, equipment and furniture

• Overseeing office services like cleaners and maintenance service providers

• Setting up of rooms with necessary materials, equipment and refreshments for scheduled meetings

• Ensuring the reception area, meeting rooms and the boardroom are always clean, organised and well-maintained is a must

• Assisting other departments with clerical work when requested by management

 

Requirements:

 

• Excellent verbal and written communication skills

• Fluent in Maltese and English Language, Italian will be considered an asset

• Good telephone communication etiquette

• Organized and resourceful, and able to work on own initiative

• Customer-focused and able to maintain a positive and professional attitude towards clients and colleagues

• Active listener

• Expert at prioritizing, scheduling, and multitasking

• Ability to handle office equipment (e.g., the telephone system, printers and more)

• Proficient with MS office applications

• Having a Maltese driver’s license would be considered an asset

 

If you are interested in joining our team and believe that your skills and experiences align with the requirements of the role, we encourage you to apply by sending your CV to careers@quazar.mt.

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